As software increasingly becomes a prominent feature to help organisations run effectively, keeping up to date with the number of licences that an organisation has, as well as maintaining all the different licences, can be an issue for many organisations. Implementing a good Software Asset Management system can help optimise the full software lifecycle process from the initial purchase, installation, maintenance and removal stages. That said here are 5 business benefits of using Software Asset Management software:
1. Reduce Costs
One of the big advantages of using Software Asset Management software is that it can actually help to lower costs as well as giving businesses better financial control. Typically, a good Software Asset Management system will provide the following functionality:
- Preventing the organisation from purchasing licences that are not needed.
- Giving organisations the ability to plan for the future and to createa budget that more accurately reflects their software support and upgrade requirements. This will help to prevent any surprise software costs.
- Once the organisation knows exactly which software it needs it can take advantage of bulk purchase discounts by purchasing all the software that it needstogether.
2. Software Security
Any software installed in an organizations computer network can be tracked through Software Asset Management Systems. The system helps prevent employees from copying, installing and downloading unauthorized files or software onto their computers. This in turn improves software security by preventing the chances of accidental or intentional download of viruses bundled in software onto the organizations machines. When handling more sensitive data, a software protection solution might be needed and could be the perfect solution against piracy threats and cyber-attacks.
3. Licence Compliance
One of the major benefits of using a Software Asset Management system is that it protects the organisation from unintentionally acquiring illegal software licences which would be useful in the event of a surprise software audit.
4. Make use of Asset Inventory Tools
A number of Asset Management Tools exist and although they can help the business in many ways, most have been designed to help organisations to manage their technical responsibilities. Here are some of the more common Asset Inventory Tools and how they can benefit a business:
- Configuration Management Database – All the components relating to an organisations IT Assets are stored here. This allows for more technical aspects regarding hardware and software to be managed effectively.
- Contract Management – A Register which organisations can use to make a record of their global contracts and therefore assisting in the procurement process.
- Deployment and Release Management –Gives better control of software deployment and management of software updates.
- System Management –Provides a central location for the management of the computers within the organisation.
5. Reduced IT Support
As Software Asset Management systems help to prevent unauthorised software from making its way into the organisation, there should be fewer software issues which means that the organisation can downsize their IT support team due to fewer IT support related issues.